Office of Academic Services and Retention


Early Warnings are used as a resource to identify undergraduate students who are struggling academically. It is crucial that Early Warnings be input in a timely manner so we can help students achieve success. You can use this program as often as needed, whether issues emerge with the same student or with students for whom you did not previously submit an Early Warning. It is never too early to submit a warning–warnings should go up as soon as a concern arises. All Early Warnings must be submitted no later than Monday, October 24, 2016.

All Early Warnings are submitted online. To complete your Early Warning Rosters, log in to CLASS via the Services in eCampus. Select My Warning Rosters from the menu on the left side of the screen. You will then see your Early Warning Rosters with all your students listed on each class roster. Here you enter your Early Warning Code. Even if you have no Early Warning to report, you must log in to indicate that you will not be giving any Early Warnings. You can do this by checking the box on the top of the roster indicating No Early Warnings to Report and then clicking Submit.


Both students and their advisers will receive a letter via email indicating that the student has been given a warning.

If you have any questions, call campus ext. 3158 or email

Important Registration Dates:

  • Open Planning will begin October 17, 2016.
  • Graduate Priority Registration begins November 2, 2016.
  • Undergraduate Priority Registration begins November 7, 2016.
Students requesting a medical leave of absence for Fall 2016 must fill out a Requirements for a Medical Leave of Absence form with the Office of Academic Services and Retention by the November 14 deadline.


  • TRUST THE TRANSCRIPT. If there is a discrepancy between the transcript and what is in the student’s folder (or what a student tells you), send the student to our office IMMEDIATELY.
  • Students have to hit the SUBMIT to Register button to finalize their online
    registration. After they have hit SUBMIT, have your students go back to the registration screen to ensure that it says REGISTERED in the status column.
  • Searching for classes is easy. Look for the features on CLASS. You can search courses by Meeting Type, Capstone, Learning Goals, Distribution Requirement and by Keyword.
  • Students with 60-plus credits must have a major.
  • Students who are receiving a B.A. in the College of Arts and Sciences are required to demonstrate Level IV competency in a foreign language or sign language.
  • Encourage students to review their Degree Audit.
  • General Education courses and major courses cannot be taken pass/fail.
  • Be aware of limits on physical education skills courses (0853) for each school.
  • Overlapping courses need to be submitted as petitions through the deans’ offices.
  • Remind graduate and postgraduate students working on their theses or dissertations to register for continuous matriculation.
  • When advising transfer students, utilize eSAAS, Transfer Credit Entry, via
    eCampus services. Transfer Credit Entry lists the students’ courses from their previous institution(s) and how they transferred to Adelphi.
  • The TES system, which helps you find course equivalencies, is another resource for advising transfer students.


International Faculty Development Grant
Deadline: October 15, 2016

The Center for International Education, with generous support from the Office of the Provost, is pleased to announce the International Faculty Development Grant, which has been expanded for the 2016-2017 academic year and will support three $5000 grants to full-time faculty members who aim to contribute to the following campus internationalization efforts during the 2016-2017 academic year: 

  • International research and creative work
  • Efforts that increase Adelphi student participation in study abroad (semester-long or faculty-led)
  • Development of a course (or adjust an existing course) that satisfies the global designation
  • Development of an international institutional partnership to further bilateral student exchange
For more information, including sample projects, FAQs and the application form, visit the Center for International Education website

Faculty-Led Study Abroad Programs: Intersession 2017
Faculty-led programs are the most popular way that Adelphi students study abroad. Encourage your students to check out the following programs, which will travel during January Intersession.  

  • Service Learning in Guatemala, January 9-16 (1 credit)
    Christine Coughlin, associate professor, College of Nursing and Public Health

    Susan Zori, clinical assistant professor, College of Nursing and Public Health

Keep your eyes peeled for the spring break and summer faculty-led study abroad programs, which will be announced in October. For more information on faculty-led programs or to inquire about study abroad, contact the Center for International Education (Nexus Building, Suite 145).

Adelphi Study Abroad Data to Date

In academic year 2015-2016, 164 Adelphi University students studied abroad, which represents 2.3 percent of all students. Of these students, 38 studied abroad for a full semester and 126 participated in short-term programs (less than eight weeks). Faculty-led programs remain the most popular way for Adelphi students to study abroad. Of the 164 Adelphi University students who studied abroad, only four students studied at the graduate level. The number of U.S. students studying abroad has more than tripled over the past two decades (Open Doors 2015). 


LECOM School of Dental Medicine joins a growing list of early acceptance/early decision programs that Adelphi students can participate in. Students are formally accepted into the program after an interview by the dental school. Students are assured of attending LECOM dental by meeting specific GPA and DAT score criteria. This 4+4 program is open to current students on a case-by-case basis and will begin accepting applications from prospective Adelphi students
beginning with the new application cycle.

Students interested in engineering, optometry, law, medicine, physical therapy, optometry, podiatry or veterinary medicine may qualify for our other selective joint degree programs. Contact Robert I. Schwartz, Ed.D., at 516.877.3140 or for further information.

We are happy to announce that we recently learned, after the deadline for the spring issue of the newsletter, that Emma Gazzara was accepted to the Hofstra Northwell School of Medicine and Arielle Naranjo was accepted into the medical program at the School of Medicine and Dentistry at the University of Rochester. Recently, two Adelphi students were accepted to NYU Steinhardt’s Doctor of   Physical Therapy Program and another to Stony Brook School of Health Technology and Management’s Doctorate in Physical Therapy Program, while the physician assistant program at New York Institute of Technology (NYIT) accepted another Adelphi graduate.

Special Guest Speakers

Wednesday, October 19, in Blodgett Hall, Room 201, 12:15 p.m. to 1:30 p.m.
“How Not to Get Into Dental School and, If You Do, How to Become a Lousy Dentist”
H. Barry Waldman, D.D.S., M.P.H., Ph.D., Distinguished Teaching Professor,
Stony Brook School of Dental Medicine

Wednesday, October 26, Blodgett Hall, Room 201, 12:15 p.m. to 1:30 p.m.
“Cardiovascular Perfusion: Is It the Health Profession for You?”
Richard Chan, B.S., C.C.P., director of the North Shore University Hospital-
LIUPost School of Cardiovascular Perfusion

Wednesday, November 2, Blodgett Hall, Room 201, 12:15 p.m. to 1:30 p.m.
“U.S. Army Scholarships for Medical, Dental, Veterinary and Optometry
Sgt. 1st Class Nilson Garcia

Wednesday, November 30, Blodgett Hall, Room 201, 12:15 p.m. to 1:30 p.m.
“The Caribbean Way to Becoming a Veterinarian or Medical Doctor”
John Nwafor, associate director of admissions, Ross University

We wish them much success and would like to thank the Fulbright Committee members–Katherine Fiori, Ph.D., Daryl Gordon, Ph.D., and Devin Thornburg, Ph.D.–for their dedication, astute insights and support of students applying to this international fellowship program.

Students interested in any of the following: Fulbright Fellowships; Goldwater Scholarship for undergraduate scholarships for students in the sciences, math and engineering; Mitchell Scholarship for study in Ireland; Truman Scholarships for college juniors planning on careers in government or nonprofits; Boren Awards for students going into government service; Udall Scholarship for environmental or tribal issues; and several other grant possibilities should contact Robert I. Schwartz, Ed.D., at 516.877.3140 or for further information. 



Faculty can nominate up to two students for a chance to present at the 31st National Conference on Undergraduate Research (NCUR). NCUR looks for original research, scholarly activities or creative endeavors from all academic areas. Students must be nominated by a faculty member.

Email student nominations for presentation of undergraduate research to Annette Uvena, senior coordinator of academic services, at by Friday, October 28. Students who are nominated for NCUR must submit an abstract of approximately 250 to 450 words. All abstract submissions must be done by appointment through the Office of Academic Services and Retention. For more information on NCUR, visit the NCUR website.

Students not interested in NCUR but need funding for research conferences?
You may want to advise your students to seek out other research venues in their selected field of study. In order to assure funding for research venues, students must first be preapproved at least one month prior to a request by the Office of Academic Services and Retention. Students must be presenting at a conference to receive funding. Undergraduate students must be registered full time at Adelphi during the semester of the request. Graduate students must be registered for a minimum of 6 credits during the semester in which they travel. Doctoral students must seek travel support from their academic dean.

Once approved, students will be required to follow additional travel guidelines. Students will be limited to attending one conference, meeting or NCUR funded by the University. If there is no airfare involved, a student can apply for a second conference. FUNDING IS NOT GUARANTEED. 



Faculty, staff and students interested in participating in the Mentoring Program are welcome to attend orientation/training to learn more about the program and the benefits of mentoring.

Select from either of the following:

  • Tuesday, October 4, 4:30 p.m.-5:30 p.m., in the Ruth S. Harley University Center, Room 210
  • Wednesday, October 5, 9:30 a.m.-10:30 a.m., in the Ruth S. Harley University Center, Room 210

As we embark upon a new season of Excellence in Mentoring, which is our fall theme, we will meet to discuss exciting new program updates, review the program calendar and welcome new pairs. 

RSVP to Chotsani West, M.A. ’07, director, at or ext. 3182.
Visit us at  

Office of Academic Services and Retention
Les Baltimore, Ph.D., Senior Associate Provost for Undergraduate programs and student success 
Debra Kyriacou, Executive Director of Academic Services 

Annette Uvena, Senior Coordinator of Academic Services 

ext. 3158, 
Jennifer Walsh, Senior Coordinator of Academic Services 
ext. 3488, 

Patricia Anelante, Executive Assistant 

Office of Pre-Professional Advising and Fellowships 

Robert Schwartz, Ed.D., Director 

Doris Smith, Administrative Assistant 

Center for International Education
Shannon Harrison, Director 

Megan Borsuk, Assistant Director 
ext. 8644, 

Rosemary Bradshaw, Administrative Assistant 

Susan Dunleavy, Office Assistant 

Mentoring Program
Chotsani West, M.A. ’07, Director 

ext. 3182, 

For further information, please contact:

Office of Academic Services and Retention
Nexus Building, Room 145
p – 516.877.3150

Apply Now
Request Information